Supplier Cost Review Toolkit

Stop overpaying your suppliers.

Find the savings in an afternoon.

A practical toolkit for business owners who want to reduce supplier costs without hiring a procurement team or spending thousands on consultancy.

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Why most SMEs overpay

It is not your fault. But it is costing you.

Most owner-managers are running their businesses, not reviewing their supplier prices. That gap is expensive.

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Prices set years ago - never revisited.

You agreed a price when you first took on the supplier and moved on. Markets shifted. Alternatives emerged. Your price stayed the same.

No benchmarking data.

Without knowing what the market charges, you have no way to know whether you are getting a fair deal - or being quietly exploited.

Loyalty working against you.

Long-standing suppliers often charge their longest customers more, not less. They know you are unlikely to switch. That comfort costs you.

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What you get:

Five tools. One afternoon. Real savings.

File 1 of 5 · PDF

Quick-Start Guide

8-page guide. How to use the toolkit, where to find market prices, how to read the results, and what to do when your supplier says no.

File 2 of 5 · Excel

Spend Categoriser

List every supplier, categorise by type, enter your annual spend. The summary table automatically shows where your money is concentrated.

File 3 of 5 · Excel (in the same spreadsheet as above)

Price Benchmarker

Enter your current price alongside a market comparison. The sheet calculates your overspend and flags HIGH / MEDIUM / LOW priority automatically.

File 4 of 5 · Excel (in the same spreadsheet as above)

Savings Calculator

Set realistic savings targets by category. See your total annual savings opportunity in pounds — and the monthly cash impact — instantly.

File 5 of 5 · Word

Renegotiation Script

Word-for-word what to say when you call your supplier. Four objection-handling scenarios. A quick-reference phrase guide for the call itself.

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In more detail: every file is ready to use - no setup required

Excel workbook - three sheets:

• Spend Categoriser lists up to 30 suppliers with automatic category totals

• Price Benchmarker calculates annual overspend per supplier

• Savings Calculator pulls figures automatically — just enter your target %

• Input cells in blue, calculated cells in black — no guessing what to fill in

• Priority flags update automatically: High / Medium / Low

Renegotiation Script - Word document:

• Opening - how to name the purpose within 30 seconds

• Making the ask - how to present a specific number

• If they say yes - how to lock it in writing

• If they push back on costs - what to say next

• If they say no outright - how to keep the door open

• Quick reference card - six phrases that work.

8-page PDF guide:

• Why most SMEs overpay — the four root causes

• Step-by-step walkthrough of the full review process

• How to find market comparison prices (five methods)

• Realistic savings targets by supplier type

• Five common mistakes and how to avoid them

• Three quick wins you can action this week.

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Who this is for: built for business owners, not procurement teams

🏭 Manufacturing MDs

You suspect you are overpaying on raw materials, packaging, or freight but you have not had time to check. This toolkit finds out in an afternoon.

🚛Distribution owners

Logistics costs, fuel surcharges, and pallet rates erode your margin fast. The Price Benchmarker shows you exactly where you are vs. the market.

🌾Agricultural businesses

Input costs - feed, chemicals, machinery servicing, fuel, which are a significant % of revenue. Most agricultural businesses have never formally benchmarked them.